[ DOCUMENT CLASS: PUBLIC · LEGAL ]

PRIVACY
POLICY

YOUR DATA. PROTECTED. RESPECTED. SECURED.
POPIA
GDPR
PCI-DSS
SCROLL TO READ POLICY
// DOCUMENT METADATA
ENTITYRoqvil Software
DOCUMENT TYPEPrivacy Policy
JURISDICTIONSouth Africa / EU (GDPR)
COMPLIANCE FRAMEWORKSPOPIA · GDPR · PCI-DSS
INFORMATION OFFICERDavid Thabiso Busa
CONTACTinfo@roqvilsoftware.com
01 Introduction +

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.

We comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Protection of Personal Information Act (POPIA).
02 Information We Collect +

2.1 — Personal Data You Provide

  • Full name
  • Email address
  • Phone number
  • Billing and payment information
  • Account login details
  • Form submissions

2.2 — Automatically Collected Data

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent
  • Cookies and tracking technologies
03 How We Use Your Information +

We use your information to:

  • Provide and maintain our services
  • Process transactions and deliver products
  • Communicate with you (support, updates, marketing)
  • Improve our website and user experience
  • Comply with legal obligations
04 Legal Basis for Processing (GDPR) +

We process your personal data based on the following legal grounds:

  • Your consent
  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate business interests
05 Payments & Financial Information +

If you make a purchase through our website, payments are processed securely via third-party payment processors. We do not store your full card details.

Payment Providers

PAYFAST
STRIPE

These providers comply with their own privacy policies and PCI-DSS security standards. We only receive:

  • Payment confirmation
  • Transaction ID
  • Basic billing details
06 Analytics & Tracking Technologies +

We use analytics tools to understand how users interact with our website and to improve performance. This may include Google Analytics.

Data Collected by Analytics

  • IP address
  • Device and browser information
  • Pages visited and user behavior
This data is generally anonymized and aggregated. You can opt out of analytics tracking through your browser settings or relevant opt-out tools.
07 Sharing of Information +
We do not sell your personal information.

We may share your data with:

  • Service providers (hosting, analytics, payment processors)
  • Legal authorities if required by law
  • Business partners where necessary to provide services

All third parties are contractually required to protect your data.

08 International Data Transfers +

Your information may be transferred and stored outside your country, including in jurisdictions that may not have equivalent data protection laws. We ensure that appropriate safeguards are in place for all international transfers.

09 Data Retention +

We retain your personal information only as long as necessary to:

  • Fulfill the purposes outlined in this policy
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
10 Your Rights +

Under GDPR and POPIA, you have the following rights:

Access your personal data
Correct inaccurate information
Request data deletion
Object to processing
Restrict processing
Withdraw consent at any time
Lodge a regulatory complaint
11 Cookies +

We use cookies to:

  • Enhance user experience
  • Analyze website traffic
  • Personalize content

You can manage or disable cookies through your browser settings at any time.

12 Data Security +

We implement appropriate technical and organizational measures to protect your data against:

  • Unauthorized access
  • Loss or theft
  • Alteration or disclosure
13 Third-Party Links +

Our website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to review the privacy policy of every website you visit.

14 Children's Privacy +
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children.
15 Changes to This Policy +

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. We encourage you to review this page periodically to stay informed about how we protect your information.

16 Information Officer (POPIA) +

In accordance with POPIA, our designated Information Officer is:

DTB
David Thabiso Busa
info@roqvilsoftware.com
083 5523 687 (WhatsApp Business)
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